Hire FAQs

Feel free to contact us but you may find the answer below:

Will the screening go ahead if it is raining?

We will still show the film if its raining – this is Great Britain after all! The only thing that will stop us is wind speed. The wind cannot be above 25 knots or it becomes a health and safety risk. We will monitor the wind speed at the time of set-up and throughout the screening. If we have to postpone or reschedule, a new date will be agreed between the client and Firefly Events. However, Firefly Events will make the final decision regarding safety.

How much space is required for the outdoor screen and projector?

We have our own liability insurance that covers us up to £5m.

What is included in the hire element?

We have a wide range of options for outdoor and indoor screens and projectors so this may vary. Our largest outdoor screen which caters for audience sizes of up to 2500 is 12m x 6m. The footprint required for this is 18m x 16m. For our slightly smaller outdoor screen, we can work in a 10m x 10m area.  Audiences can be no nearer than 10 meters to the screen for their own safety.

We also have smaller indoor screens which can be used inside and in smaller outdoor spaces.  Please contact us with your dimensions and we’ll get back to you to let you know which size we can use and what your audience capacity will be.

Do I need a film licence?

Yes. If you are showing a film at an event you will need a film licence. Prices start from £83 plus VAT. It can take up to 10 working days for these to come through so don’t leave it until the last minute. You cannot start marketing or promoting your event until you have the approved licence. We are very happy to talk you through the process. We recommend using Filmbank media www.filmbankmedia.com

Do I need a Temporary Events Notice?

For our largest screen, we suggest a 10 x 10 metre footprint area. We would ask that you don’t seat any of the audience closer to the screen than 6m as this is just too close to the action.

For our smaller screens, we can work in a 5m x 5m footprint. Please contact us with your dimensions and we’ll get back to you to let you know which size we can use and what your audience capacity will be.

Can I put the outdoor screen on anything other than grass?

This depends on the type of event you’re planning, and/or venue’s premises and entertainment licence. Please check your licence and if exhibiting a regulated film isn’t included, you will need a Temporary Events Notice. This can be done through your local council website and needs to be applied for at least 10 working days in advance of the event.

Who chooses the film?

You choose the film, although we are happy to help and advise.

Can we show a film during the day?

For the best results, we wouldn’t recommend the film starts any earlier than dusk/sunset, unless there is a blackout cover or tent for the projector and screen.  The darker it is, the better the quality.

Have you got liability insurance?

We have our own liability insurance that covers us up to £5m.

What is included in the hire price?

We supply all of the kit required to screen a film either indoor or outdoor. This includes the screen, high quality projector, first class sound system and technicians to run the screening.

Do you require power?

For our large outdoor screens, we need three separate 240v single phase connections, or 2 x 16 amp connections or a 32 amp feed. If this is not possible, we can provide a silent generator that powers our whole set up at an additional cost.

Can the screen go any any surface?

We base our quotes on a grass set up on the assumption that we can stake the screen guy ropes into the ground. If your site is not on grass, we will need to arrange for weights or two vehicles to help anchor the screen. Please get in touch to discuss – there’s always a way to do this.

Although it helps, it doesn’t have to be flat or level either. We’ve worked on some of the steepest slopes!

Terms and Conditions of Hire

T&Cs can be found here on our website.

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